Job Description

Blue Spirits Distilling in Cashmere, WA is looking for one Office Administrative Assistant to join our 16 person strong team. We are located on 5441 Sunset Hwy . Our ideal candidate is self-driven, detail-oriented, motivated, and engaged.

Administration/Compliance Support

· Stocking of Supplies

· HR Record Keeping for Employee Files + Administration Needs (like unemployment filings)

· Managing State Compliance Records

· Open + Distribute mail to proper individual

· Create and maintain schedule of insurance + bond policy dates and details of coverage.

· Keep schedule of tabs for commercial vehicles

Finance Support

· Expense Reporting and Cataloging

· Reconcile and Enter Credit Cards

· Run monthly credit card statements for individuals to approve and provide backup when necessary

· Enter AP invoices (after invoices have been approved by proper dept. head)

· Create Calendar of MSM Fees + Commissions due, collect invoices and send reminders.

· Download monthly distributor Incentives + DA reports + Samples, code and enter into AP after approval from Erik of Charges. Format in excel and catalog in dropbox for record keeping.

· Download Purchase Orders into dropbox by Market – Date – PO #

· Download Shipping/Logistics bills – split out costs per rand so we can properly track our pallet/case costs.

· Update + Maintain purchase orders in QB after purchase has been approved. Enter into QB ensuring they are split into proper classifications

· Reconcile Account Purchases: Martin’s Market, US Foods, Saxco, TransChem

Job Requirements:

· Legal Resident of US

· Able to Work for any/all Employers

· Able to Work shifts between 8 & 9 hours long.

· Able to lift up to 42lbs

· Experience with (or very tech savvy): Technology, Quickbooks + Quickbooks Online, Email, Microsoft Word, Microsoft Excel, Microsoft Powerpoint, Company Software + Sites Used Daily – ClickUp, OKTA, Micro Strategies.

· Able to intermittently assist with other operational needs typically associated with warehouse and production activities.

Pay: $20 to $25/hour DoE

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