A premier transatlantic legal search firm that places partners and groups at the world’s leading law firms is looking for an Administrative Assistant/Associate Knowledge Manager. The role is hybrid: 3 days in office, and 2 days remote. The Knowledge Manager works as part of a global knowledge management task force.There is room for growth in the position. The company offers significant flexibility to accommodate the daily demands of life outside the workplace and is a “family and good health come first” employer.
About the Job:
Collect information from recruiters, Knowledge Managers, and Strategic Researchers for data entry
Enter data from source documents into the prescribed computer databases (SharePoint and Invenias)
Check source documents/data for accuracy
Verify data and correct data where necessary
Obtain further information for incomplete documents or system entries
Update data and archive unnecessary/outdated files
Combine and rearrange data from source documents where required
Transcribe information into the required electronic format
Check completed work for accuracy
Store completed documents in designated locations
Respond to requests for information and access relevant data
Comply with Company data integrity and security policies
Work with the local Knowledge Management team to ensure that the recruiters and managers receive superior administrative support
Manage the physical office’s needs including inventory, checking on the maintenance of office equipment, and receiving phone calls for the local office
Assist on research requests with the guidance of a Knowledge Manager, Strategic Researcher, or Recruiter
About You:
Minimum of 3 years of experience in a related support position
BA/BS from a college or university a plus
Proficient in Microsoft Office Suite (Word, PowerPoint, Excel, Outlook), Adobe and CRM systems
Experience in law firms, legal or executive search, or professional services industries is a plus
Intuitive, takes initiative, is highly responsive, flexible, adaptable, solutions and task-oriented
Outstanding communication skills-written and verbal
Great at research and analyzing data
Salary, Bonus, Benefits (medical, dental, vision), Paid Vacation, 401K, Once weekly company paid lunch, Cash Balance Plan, Yearly Annual Meetings at a Destination (5-star hotels)
Hours: 9-6
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