Job Description

Full job description

DEPARTMENT OF ECONOMIC SECURITY

Your Partner For A Stronger Arizona.


DES works with families, community organizations, advocates and state and federal partners to realize our collective vision: A thriving Arizona.


DES serves more than 3 million Arizonans. Our Mission is to strengthen individuals, families, and communities for a better quality of life.

BUSINESS OPERATIONS ANALYST

Job Location:

Division of Employment and Rehabilitation Services (DERS)
Finance and Business Operations Administration (FBOA)
1789 West Jefferson Street, Phoenix, AZ 85007

Posting Details:

Salary: $17.6821 - $23.9360/ hourly ($36,778.76 -$49,786.88 annually)

Grade: 19

Closing Date: Open until sufficient resumes are received

Job Summary:

The Department of Economic Security, Division of Employment and Rehabilitation Services (DERS) strengthens Arizona communities by bridging and minimizing gaps to employment and independence.


DES is seeking an experienced and highly motivated individual to join our team as a Business Operations Analyst with the Finance and Business Operations Administration (FBOA). This position is responsible for centralized ordering, providing status updates on Purchase Orders and Receivers to upper management, and others as needed. Communicate with vendors and field staff to resolve issues with invoices and payments.


This position may require travel to various locations for off-site meetings, training, or conferences.


Travel will be required for State business. Any employee operating a motor vehicle on State business must possess and retain a current, valid class-appropriate driver’s license, complete all required training, and successfully pass all necessary driver’s license record checks. The license must be current, unexpired, and neither revoked nor suspended. Employees who drive on State business are subject to driver’s license record checks, must maintain acceptable driving records, and must complete all required driver training. An employee who operates a personally owned vehicle on State business shall maintain the statutorily required liability insurance (see Arizona Administrative Code [A.A.C.] R2-10-207.11).

This position may offer the ability to work remotely, within Arizona, based upon the department's business needs and continual meeting of expected performance measures.

The State of Arizona strives for a work culture that affords employees flexibility, autonomy, and trust. Across our many agencies, boards, and commissions, many State employees participate in the State’s Remote Work Program and are able to work remotely in their homes, in offices, and in hoteling spaces. All work, including remote work, should be performed within Arizona unless an exception is properly authorized in advance.

Job Duties:

Essential Duties and Responsibilities include but are not limited to:

• Enter requisitions and receivers for authorized requests for goods and services and determine items as appropriate. Perform necessary follow-through from initial request to final payment.
• Communicate with internal and external customers to resolve invoices and payments.
• Create projections and monitor DERS purchase orders always to ensure sufficient funding. Submit change order requests as necessary and create and run reports as requested.
• Assist In the monthly reconciliation of the DERS Central Travel Account.

Knowledge, Skills & Abilities (KSAs):

• Knowledge of general procurement principles, knowledge of computers and software programs.
• Skills in entering Information quickly and accurately into a computer system and, working with spreadsheets and databases.
• Ability to work under pressure, with often-changing priorities. Must be able to manage multiple requests and, the ability to prioritize and organize workload to ensure timely and accurate completion of assignments.

Selective Preference(s):

The ideal candidate for this position will have:

• Three years responsible administrative experience; or a Bachelor's degree in Business, Business Administration, or related field from an accredited college or university and two years responsible administrative experience; or a Master's degree in a related field from an accredited college or university and one year of responsible administrative experience.

Pre-Employment Requirements:

• Successfully pass background and reference checks; employment is contingent upon completion of the above-mentioned process and the agency’s ability to reasonably accommodate any restrictions.
• All newly hired State employees are subject to and must successfully complete the Electronic Employment Eligibility Verification Program (E-Verify).

Benefits:

The Arizona Department of Economic Security offers a comprehensive benefits package to include:

• Affordable medical, dental, life, and short-term disability insurance plans
• Participation in the Arizona State Retirement System (ASRS) and long-term disability plans
• 10 paid holidays per year
• Vacation time accrued at 4.00 hours bi-weekly for the first 3 years
• Paid Parental Leave-Up to 12 weeks per year paid leave for newborn or newly-placed foster/adopted child (pilot program).
• Sick time accrued at 3.70 hours bi-weekly
• Deferred compensation plan
• Wellness plans
• Tuition Reimbursement
• Stipend Opportunities
• Infant at Work Program
• Rideshare and Public Transit Subsidy
• Career Advancement & Employee Development Opportunities
• Flexible schedules to create a work/life balance

By providing the option of a full-time or part-time remote work schedule, employees enjoy improved work/life balance, report higher job satisfaction, and are more productive. Remote work is a management option and not an employee entitlement or right. An agency may terminate a remote work agreement at its discretion.

Retirement:

State employees are required to participate in the Arizona State Retirement System (ASRS), the State sponsored retirement contribution plan and the Long-Term Disability (LTD) program after a 27-week waiting period. The ASRS defined benefit plan provides for life-long income upon retirement. You will also have the option to participate in a voluntary deferred compensation program to take advantage of tax-deferred retirement investments.


On, or shortly after, your first day of work you will be provided with additional information about the available insurance plans, enrollment instructions, submission deadlines and effective dates.

Contact Us:

For questions about this career opportunity, please contact Theresa Sumner at (480) 679-2319 or email [email protected].


The State of Arizona is an Equal Opportunity/Reasonable Accommodation Employer. Persons with a disability may request a reasonable accommodation such as a sign language interpreter or an alternative format by contacting (480) 679-2319 or emailing [email protected]. Requests should be made as early as possible to allow time to arrange the accommodation.

Job Tags

Remote job, Hourly pay, Holiday work, Full time, Temporary work, Part time, Work from home, Home office, Flexible hours,

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