Job Description

Job Title: Billing Coordinator

Employment Type: Temporary-to-Hire

Location: On-site, 5 days per week

Pay Range: $21 - $25 per hour

Reports to: Accounting Department

Start Date: Immediate

Position Overview:

We are seeking a detail-oriented and organized Billing Coordinator to join our close-knit office of 32 professionals. This role is to fill a position due to an upcoming retirement in January. The Billing Coordinator will be responsible for processing monthly invoices according to customer specifications, maintaining accounts receivable records, and assisting with accounts payable. This role offers an opportunity to work in a collaborative team environment, handling tasks that contribute directly to the financial health of our organization.

Key Responsibilities:

• Billing and Invoicing

• Prepare monthly invoices per customer specifications and ensure accuracy.

• Review emails and billing notes to accurately process invoices.

• Assemble and forward backup documentation for monthly billing statements to customers.

• Enter customer and billing information into QuickBooks and other customer-specific platforms.

• Correct and process demand and non-demand billing, discrepancy items, and rate changes as necessary.

• Customer Support

• Respond to routine billing inquiries via email and phone.

• Assist with collections and follow up on outstanding accounts.

• Provide support to other members of the Accounting Department, including analysts, team leads, and supervisors.

• Month-End and Expense Management

• Assist with billing month-end close activities.

• Process expense reports and invoices, especially related to federal government accounts.

• Support general office operations, including answering the main office phone as needed.

Qualifications:

• Minimum Requirements:

• Associate degree in Accounting, Finance, or a related field.

• 1-5 years of experience in billing, with exposure to handling invoices and expense reports.

• Intermediate computer skills, including proficiency in Microsoft Office Suite.

• Strong communication skills, both written and verbal, with the ability to interact professionally with customers and colleagues.

• Highly organized, detail-oriented, and capable of managing multiple tasks effectively.

• Preferred Skills:

• Proficient in Microsoft Excel, including experience with Pivot Tables.

• Experience using QuickBooks for billing and accounts management.

Additional Information:

• This position requires two in-person interviews: one with our primary contact and another with the hiring manager.

• The ideal candidate will possess strong soft skills and effective communication abilities, fostering a positive rapport within our team-oriented office environment.

Please submit resumes for review as soon as possible to Gabriel P. ([email protected]) . We will be reviewing applications over the weekend and into the following week.

As part of our promise to talent, Kelly supports those who work with us through a variety of benefits, perks, and work-related resources. Kelly offers eligible employees voluntary benefit plans including medical, dental, vision, telemedicine, term life, whole life, accident insurance, critical illness, a legal plan, and short-term disability. As a Kelly employee, you will have access to a retirement savings plan, service bonus and holiday pay plans (earn up to eight paid holidays per benefit year), and a transit spending account. In addition, employees are entitled to earn paid sick leave under the applicable state or local plan. Click here ( for more information on benefits and perks that may be available to you as a member of the Kelly Talent Community.

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About Kelly

Work changes everything. And at Kelly, we’re obsessed with where it can take you. To us, it’s about more than simply accepting your next job opportunity. It’s the fuel that powers every next step of your life. It’s the ripple effect that changes and improves everything for your family, your community, and the world. Which is why, here at Kelly, we are dedicated to providing you with limitless opportunities to enrich your life—just ask the 300,000 people we employ each year.

Kelly Services is proud to be an Equal Employment Opportunity and Affirmative Action employer. We welcome, value, and embrace diversity at all levels and are committed to building a team that is inclusive of a variety of backgrounds, communities, perspectives, and abilities. At Kelly, we believe that the more inclusive we are, the better services we can provide. Requests for accommodation related to our application process can be directed to Kelly’s Human Resource Knowledge Center. Kelly complies with the requirements of California’s state and local Fair Chance laws. A conviction does not automatically bar individuals from employment. Kelly participates in E-Verify and will provide the federal government with your Form I-9 information to confirm that you are authorized to work in the U.S.

Kelly Services is proud to be an Equal Employment Opportunity and Affirmative Action employer. We welcome, value, and embrace diversity at all levels and are committed to building a team that is inclusive of a variety of backgrounds, communities, perspectives, and abilities. At Kelly, we believe that the more inclusive we are, the better services we can provide. Requests for accommodation related to our application process can be directed to Kelly’s Human Resource Knowledge Center. Kelly complies with the requirements of California’s state and local Fair Chance laws. A conviction does not automatically bar individuals from employment.

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