Job Description

We’re seeking a highly organized and proactive Administrative Support Coordinator to provide essential support across executive and operational functions in a fast-paced environment. This rol e combine s traditional administrative duties with high-level executive support to ensure smooth day-to-day operations.  

Key Responsibilities :  

•   Administrative Operations:  
  • Provide general office administration including document management and organization, supply ordering, and correspondence 
  • Coordinate meetings, manage shared calendars, and support team scheduling  
  • Support cross-functional projects and help streamline administrative workflows  
  • Maintain organized filing systems and ensure timely follow-up on action items  
  • Support HR with administrative tasks and compliance tracking  
• Executive Support:  
  • Manage complex calendars for senior leadership, including scheduling, prioritizing, and resolving scheduling conflicts  
  • Coordinate travel arrangements, itineraries, and accommodations  
  • Handle confidential communications and sensitive information with discretion  

Required Qualifications:  

• Associate's degree in business administration, office management, or a related field, or equivalent combination of education and experience. 
• Proven experience in administrative or office support roles (2+ years preferred) 
• Strong organizational and multitasking skills with attention to detail
• Proficiency in Microsoft Office Suite  

All VIDA employees expected to be flexible and have an entrepreneurial mindset.  Other duties may be assigned as needed.  

VIDA is an equal opportunity employer.  Qualified applicants will receive consideration for employment without regard to race, religion, color, national origin, citizenship, sex, sexual orientation, gender identity, veteran’s status, age or disability.  

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