Job Description
Responsibilities for this Position
Location: USA VA Chantilly - Customer Proprietary (VAC034)
Full Part/Time: Full time
Job Req: RQ189644
Type of Requisition: Regular
Clearance Level Must Currently Possess: Top Secret SCI + Polygraph
Clearance Level Must Be Able to Obtain: Top Secret SCI + Polygraph
Suitability: Public Trust/Other Required: None
Job Family: Highly Compensated Administrative Services
Job Qualifications: Skills: Calendar Management, Communication, Microsoft Office, Office Administration, Travel Planning
Certifications: Experience: 7 + years of related experience
US Citizenship Required: Yes
Job Description: Discover a career that is challenging, impactful, and mission-critical. Join our team as an Admin Assistant IV and make an impact on our customer. While you help us advance the mission, we'll help advance your career. The position requires seven (7) years of admin or relevant experience and HS Diploma. Must have an active TS/SCI with Polygraph clearance.
HOW AN ADMINISTRATIVE ASSISTANT IV WILL MAKE AN IMPACT: - Working in a discreet environment handling sensitive and personal information daily
- Completing transactional duties with special attention to detail, being organized, and multi-tasking
- Interacting with our ongoing POC customers, team members/Leads, and employees via phone, Skype or email
- Handling and receiving incoming and outgoing correspondence
As an Administrative Assistant IV, your day-to-day responsibilities will include:
- As a critical member of the Group Front Office. the Administrative Assistant (AA) Level IV will provide comprehensive executive support to the leadership team working independently with general review and guidance from the Chief of Staff
- This is a customer-facing role and the AA will be expected to interact with sponsor officers at all levels
- Travel to other buildings is not required
- The AA must have the ability to exercise tact. diplomacy and discretion while serving as a principal's liaison for interactions with officers at all levels within and outside the organization
- The AA must be able to lift 20-40 lbs. for receiving requested office supplies
- The AA must proactively manage calendars and schedule items by applying considerable knowledge of the principals' roles and responsibilities as it relates to the group
- AA must be able to coordinate with others, primarily work with groups within the larger organization AA independently manages and coordinates appointments and events on the calendar and resolve conflicts using knowledge of the executive's priorities, responsibilities, and preferences
- AA will prioritize unscheduled demands and determine threshold of issues that need to rise to the principals' attention, using sound judgment, knowledge of the center's front office priorities, and working knowledge of the enterprise and/or the concerns of outside partners
- AA disseminates the executive calendars to appropriate staff and acts as a liaison to other senior executives to ensure integration is occurring
- The AA will manage check-in/out procedures for entire group, averaging 1-5 new resources a week
- Ensure shared drives and accesses are granted using access request system and the center's check-in/out database
- Manage six conference rooms, access to 12 vaults, maintain updated phone trees and erg charts for front office and three divisions, submit visitor access request for external visitor(s) for two principals and three division chiefs
- Service as group time and attendance administrator and ensure all timesheets are completed bi-weekly
- The AA must have excellent verbal communication and written skills to compose correspondence on behalf of the senior executives; track and monitor on-going projects and initiatives, develop and maintain records management systems
- The AA must be professional when answering phones and interacting with personnel; will assist with inquiries and following up to ensure timely responses to inquiries; must be flexible and able to handle interruptions at work to help those seeking assistance
- Format, proofread, and edit correspondence and other documents to ensure clarity. accuracy, grammar, and conformance with sponsor's/outside partner's correspondence guidance
- Review correspondence and other documents to determine if question or concern is adequately addressed
WHAT YOU'LL NEED TO SUCCEED: - The position requires an active TS/SCI with Polygraph security clearance
- HS Diploma and seven (7) years of relevant experience or equivalent combination of education and experience
- Work schedule is flexible but AA must be available to work during core hours 09:30am to 3:00pm
- Proficient Word, Excel, Outlook, PowerPoint
- Able to perform duties with minimal supervision and some team interaction
- This position is on customer site
GDIT IS YOUR PLACE: - 401K with company match
- Comprehensive health and wellness packages
- Internal mobility team dedicated to helping you own your career
- Professional growth opportunities including paid education and certifications
- Cutting-edge technology you can learn from
- Rest and recharge with paid vacation and holidays
#OpportunityOwned
#GDITCareers
#WeAreGDIT
#EAPolyReferrals2023
#AdminPoly2023
#IntelAdminJobs
#Jet
The likely salary range for this position is $132,964 - $152,909. This is not, however, a guarantee of compensation or salary. Rather, salary will be set based on experience, geographic location and possibly contractual requirements and could fall outside of this range.
Scheduled Weekly Hours: 40
Travel Required: 10-25%
Telecommuting Options: Onsite
Work Location: USA VA Chantilly
Additional Work Locations: Total Rewards at GDIT: Our benefits package for all US-based employees includes a variety of medical plan options, some with Health Savings Accounts, dental plan options, a vision plan, and a 401(k) plan offering the ability to contribute both pre and post-tax dollars up to the IRS annual limits and receive a company match. To encourage work/life balance, GDIT offers employees full flex work weeks where possible and a variety of paid time off plans, including vacation, sick and personal time, holidays, paid parental, military, bereavement and jury duty leave. To ensure our employees are able to protect their income, other offerings such as short and long-term disability benefits, life, accidental death and dismemberment, personal accident, critical illness and business travel and accident insurance are provided or available. We regularly review our Total Rewards package to ensure our offerings are competitive and reflect what our employees have told us they value most.
We are GDIT. A global technology and professional services company that delivers consulting, technology and mission services to every major agency across the U.S. government, defense and intelligence community. Our 30,000 experts extract the power of technology to create immediate value and deliver solutions at the edge of innovation. We operate across 30 countries worldwide, offering leading capabilities in digital modernization, AI/ML, Cloud, Cyber and application development. Together with our clients, we strive to create a safer, smarter world by harnessing the power of deep expertise and advanced technology.
We connect people with the most impactful client missions, creating an unparalleled work experience that allows them to see their impact every day. We create opportunities for our people to lead and learn simultaneously. From securing our nation's most sensitive systems, to enabling digital transformation and cloud adoption, our people are the ones who make change real.
GDIT is an Equal Opportunity/Affirmative Action employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, or veteran status, or any other protected class.
PI254522027
Discover a career that is challenging, impactful, and mission-critical. Join our team as an Admin Assistant IV and make an impact on our customer. While you help us advance the mission, we'll help advance your career. The position requires seven (7) years of admin or relevant experience and HS Diploma. Must have an active TS/SCI with Polygraph clearance.
HOW AN ADMINISTRATIVE ASSISTANT IV WILL MAKE AN IMPACT: - Working in a discreet environment handling sensitive and personal information daily
- Completing transactional duties with special attention to detail, being organized, and multi-tasking
- Interacting with our ongoing POC customers, team members/Leads, and employees via phone, Skype or email
- Handling and receiving incoming and outgoing correspondence
As an Administrative Assistant IV, your day-to-day responsibilities will include:
- As a critical member of the Group Front Office. the Administrative Assistant (AA) Level IV will provide comprehensive executive support to the leadership team working independently with general review and guidance from the Chief of Staff
- This is a customer-facing role and the AA will be expected to interact with sponsor officers at all levels
- Travel to other buildings is not required
- The AA must have the ability to exercise tact. diplomacy and discretion while serving as a principal's liaison for interactions with officers at all levels within and outside the organization
- The AA must be able to lift 20-40 lbs. for receiving requested office supplies
- The AA must proactively manage calendars and schedule items by applying considerable knowledge of the principals' roles and responsibilities as it relates to the group
- AA must be able to coordinate with others, primarily work with groups within the larger organization AA independently manages and coordinates appointments and events on the calendar and resolve conflicts using knowledge of the executive's priorities, responsibilities, and preferences
- AA will prioritize unscheduled demands and determine threshold of issues that need to rise to the principals' attention, using sound judgment, knowledge of the center's front office priorities, and working knowledge of the enterprise and/or the concerns of outside partners
- AA disseminates the executive calendars to appropriate staff and acts as a liaison to other senior executives to ensure integration is occurring
- The AA will manage check-in/out procedures for entire group, averaging 1-5 new resources a week
- Ensure shared drives and accesses are granted using access request system and the center's check-in/out database
- Manage six conference rooms, access to 12 vaults, maintain updated phone trees and erg charts for front office and three divisions, submit visitor access request for external visitor(s) for two principals and three division chiefs
- Service as group time and attendance administrator and ensure all timesheets are completed bi-weekly
- The AA must have excellent verbal communication and written skills to compose correspondence on behalf of the senior executives; track and monitor on-going projects and initiatives, develop and maintain records management systems
- The AA must be professional when answering phones and interacting with personnel; will assist with inquiries and following up to ensure timely responses to inquiries; must be flexible and able to handle interruptions at work to help those seeking assistance
- Format, proofread, and edit correspondence and other documents to ensure clarity. accuracy, grammar, and conformance with sponsor's/outside partner's correspondence guidance
- Review correspondence and other documents to determine if question or concern is adequately addressed
WHAT YOU'LL NEED TO SUCCEED: - The position requires an active TS/SCI with Polygraph security clearance
- HS Diploma and seven (7) years of relevant experience or equivalent combination of education and experience
- Work schedule is flexible but AA must be available to work during core hours 09:30am to 3:00pm
- Proficient Word, Excel, Outlook, PowerPoint
- Able to perform duties with minimal supervision and some team interaction
- This position is on customer site
GDIT IS YOUR PLACE: - 401K with company match
- Comprehensive health and wellness packages
- Internal mobility team dedicated to helping you own your career
- Professional growth opportunities including paid education and certifications
- Cutting-edge technology you can learn from
- Rest and recharge with paid vacation and holidays
Job Tags
Holiday work, Full time, Temporary work, Part time, Work experience placement, Immediate start, Remote job, Worldwide, Flexible hours,