Job Description
The Department of Military and Veterans Affairs (DMVA), Division of Homeland Security and Emergency Management (DHS&EM) is recruiting for an
Administrative Assistant 1!
This position is in the General Government (GGU) bargaining unit at a range 12.
This position is open to Alaska Residents only.
Please check our Definition FAQ to determine if you qualify.
What You Will Be Doing: As an administrative assistant with DHS&EM, you will support the division by assisting with such tasks as office management, administrative duties, policy and procedure implementation, travel coordination, payroll, human resources support, fiscal oversight, and assistance during emergency and disaster response activities.
Our Mission and Culture: The mission of the Division of Homeland Security and Emergency Management (DHS&EM) is to lead the way in homeland security and emergency management to foster a prepared, resilient Alaska capable of meeting the needs of its communities and citizens in response to all-hazards events.
Benefits of Joining Our Team: As a valued member of the HS&EM team, you will play a vital role in supporting a profoundly meaningful mission. We believe in self-growth and career advancement by encouraging and providing multiple opportunities for training and development. This position allows for a flexible alternate work week schedule, along with paid leave accrual, extensive retirement options, and comprehensive medical, vision, and dental plans.
The Working Environment You Can Expect :
HS&EM is proudly located on Joint Base Elmendorf/Fort Richardson (JBER) surrounded by the natural beauty of the Arctic Valley where you can enjoy a three-mile paved walking / jogging trail and have access to both an on-site café and fitness center at the Army National Guard Armory. You will be able to work and enjoy recreation alongside uniformed members and other state employees to accomplish our mission while maintaining a healthy work-life balance.
Who We Are Looking For: We are interested in candidates who possess some or all of the following position specific competencies:
- Writing: Recognizes or uses correct English grammar, punctuation, and spelling; communicates information (for example, facts, ideas, or messages) in a succinct and organized manner; produces written information, which may include technical material, that is appropriate for the intended audience.
- Computer Skills: Uses computers, software applications, databases, and automated systems to accomplish work.
- Self-Management: Sets well-defined and realistic personal goals; displays a high level of initiative, effort, and commitment towards completing assignments in a timely manner; works with minimal supervision; is motivated to achieve; demonstrates responsible behavior.
- Flexibility: Is open to change and new information; adapts behavior or work methods in response to new information, changing conditions, or unexpected obstacles; effectively deals with ambiguity.
- Attention to Detail: Is thorough when performing work and conscientious about attending to detail.
To learn more about the Division of Homeland Security and Emergency Management and the Disaster Assistance Section, visit :
To view the general description and example of duties for the position please go to the following link: If you can see yourself in this role, we encourage you to apply!
*NOTE * SPECIAL NOTICE - JBER (BASE) ACCESS * NOTE*
The successful applicants must pass a federal background check in order to qualify for military base access, which is required with this position's work location on base. The background check may include fingerprinting. All job offers are conditional pending successful completion of the federal background check and issuance of a Defense Biometrics Identification System (DBIDS) card allowing base access. Also, you must be able to maintain the clearance throughout your employment. If using a private vehicle this will require a valid Alaska Driver License, proof of vehicle insurance, and a valid State of Alaska vehicle registration.
State employees are guests on Joint Base Elmendorf-Richardson; clearance and access is not within the State's control.
Special Note : In addition, in some cases employees must be able to obtain and maintain a Common Access Card (CAC). As part of the examination process, a background check investigation, including a criminal records check, may be conducted. Conviction of a crime will not automatically preclude appointment. The circumstances involved in the conviction will be considered.
Six months of advanced clerical experience. This experience includes work such as Office Assistant 2, Accounting Clerk, and similar classes with the State of Alaska or the equivalent with another employer.
OR
Six months of any combination of post-secondary education, vocational education, and/or advanced-level clerical experience. (Three semester or four quarter hours of post-secondary education are equal to one month of experience; 150 hours of vocational education are equal to one month of experience.)
Special Note: Examples of advanced clerical experience include:
-Reviewing complex or questionable applications or documents and searching files and regulations to determine accuracy of information to clarify applicant status; using judgment in applying criteria, rules, regulations, and policies; providing information to organizational unit staff on administrative processes and procedures; tracking expenditures; and completing necessary administrative paperwork according to regulations.
-Composing letters and memoranda; completing and reviewing forms for completeness and accuracy using readily available information from multiple sources and established guidelines and procedures. Examples of such tasks include time sheets, appointment paperwork, or required drug testing notifications for employees in positions requiring possession of a valid Commercial Driver's License (CDL).
Please read the below information carefully. This applies to your application submission. Please ensure your application (through work history, training, education, licenses, certifications, etc.) supports/demonstrates you possess the minimum required competencies for the job class.
Required documents due at the time of interview: - Last two (2) performance evaluations or two (2) professional letters of recommendation, if evaluations are not available.
- Three (3) professional references we may contact by phone (must include position titles, and one former supervisor).
- Only include transcripts if using education to meet minimum requirements.
- Valid Alaska Driver’s License.
Note: You will not need to bring if not already attached/submitted with your application package.
Bargaining Unit:
If you are a
current state employee , please mark the union you are a member of at the time of application. If you are
not a current state employee, do not complete this question.
Education: If post-secondary education is required to meet the minimum qualifications, you must fill in the Education section of the application. If you have not obtained a degree, please indicate the number of units completed. Copies of transcripts are required to verify educational credentials if used to meet the minimum qualifications for a position. Transcripts must be attached at the time of application, submitted to the contact information below, or provided at the time of interview if you are using education to meet the minimum qualifications. If you cannot attach it to your application, email or fax it to the contact provided in the job posting.
Work Experience: If using work experience not already documented in your application, also provide the employer’s name, your job title, dates of employment, and whether full-or part-time. Applications will be reviewed to determine if the responses are supported, and minimum qualifications are clearly met. If they are not, the applicant may not advance to the interview and selection phase of the recruitment.
EEO Statement: The State of Alaska complies with Title I of the Americans with Disabilities Act (ADA). Individuals with disabilities, who require accommodation, auxiliary aides or services, or alternative communication formats, please call 1-800-587-0430 or (907) 465-4095 in Juneau or TTY: Alaska Relay 711 or 1-800-770-8973 or correspond with the Division of Personnel & Labor Relations at: P.O. Box 110201, Juneau, AK 99811-0201. The State of Alaska is an equal opportunity employer.
Notice: If you choose to be contacted by email, please ensure your email address is correct on your application and that the spam filter will permit email from the ‘govermentjobs.com’ domains. For information on allowing emails from the ‘governmentjobs.com’ domains, visit the Lost Password Help page located at:
Workplace Alaska Application Questions & Assistance: Questions regarding application submission or system operation errors should be directed to the Workplace Alaska hotline at 1-800-587-0430 (toll free) or (907) 465-4095 if you are located in the Juneau area. Requests for information may also be emailed to:
[email protected] For applicant password assistance please visit: Contact Information : For specific information in reference to the position please contact the hiring manager:
Joshua Sassé
Administrative Officer 1
Phone: (907) 428-7006
[email protected]
Job Tags
Full time, Part time, Work experience placement, Flexible hours,