Job Description

Company Overview:
We are a small but growing commercial lines insurance brokerage specializing in providing comprehensive insurance solutions to Condominium and Homeowners Associations (HOAs). Our team is dedicated to delivering personalized service and tailored coverage options to meet the unique needs of our clients.

Principal Responsibilities/Accountabilities:

Management Tasks

• Maintain a documented system of accounting policies and procedures and calendar
• Must be familiar with electronic banking functions
• Manage outsourced functions such as day-to-day accounting services, payment coupon
• Oversee the accounting staff to ensure on-time completion of accounting tasks, including but not limited to those listed below.
• Maintain a system of checks-and-balances over accounting transactions, including cross-training of accounting staff
• Provide growth/development opportunities for junior-level accounting staff. orders, etc.

Department Tasks

• Ensure that accounts payable are paid promptly for corporate, community and rental properties
• Ensure that accounts receivable are collected promptly (rents, dues, as well as corporate contracts)
• Manage the assessment of and notification of late fees, penalties, and fines
• Send periodic payment notices to homeowners
• Turn accounts over to attorneys as required
• Monitor attorneys' collection efforts
• Ensure that multiple, monthly bank and credit card reconciliations are completed
• Ensure that required debt payments are made on a timely basis
• Maintain the chart of accounts
• Maintain an orderly electronic filing system
• Assist managers with the preparation of client budgets
• Monitor status of tax returns and audits, assist client auditors, as needed

Reporting

• Report to the President of the company
• Issue timely and complete financial statements for clients and the executive team
• Produce timely and correct collection reports
• Calculate variances from the budget and report significant issues to management
• Maintain and/or implement software packages as may be needed to perform duties
• Provide reports for audits as required

Qualifications

• Bachelor's degree in accounting
• 10+ years of progressively responsible accounting experience
• 5+ years' experience in rental or community association management experience, or ability to show in-depth knowledge of laws regulating industry
• Experience in industry software a plus
• First-in-class customer service skills
• Proven track record in employee management

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