Job Description

Requisition No: 840179 

Agency: Financial Services

Working Title: ACCOUNTANT III - 43001131

 Pay Plan: Career Service

Position Number: 43001131 

Salary: $40,000.00 

Posting Closing Date: 11/11/2024 

Total Compensation Estimator 

*****OPEN COMPETITIVE EMPLOYMENT OPPORTUNITY*****

DIVISION: TREASURY

BUREAU: FUNDS MANAGEMENT

CITY: TALLAHASSEE

COUNTY: LEON

SPECIAL NOTES:

Requirements:

• Two (2) or more years of customer service dealing with external/internal customers.
• Must be proficient using Excel to create and maintain complex spreadsheets and Microsoft Office applications (Word and Outlook).

Preferenc e s:

• Two (2) or more years of professional or State of Florida accounting experience.
• Two (2) or more years of experience maintaining and preparing accounting and financial reports.
• Two (2) or more years reconciliation experience.
• Two (2) or more years of banking experience.
• Two (2) or more years of experience in analyzing and resolving exception items, discrepancy items, and/or correcting items in an accounting and/or banking environment.
• Two (2) or more years of experience working with FLAIR.
• A bachelor’s degree in Accounting, Finance or Business Administration.

Due to the job duties of this position, the work hours are 8:00 am to 5:00 pm, Monday-Friday.

All responses to the qualifying questions for this vacancy advertisement must be verifiable on your State of Florida employment application.

The interview will consist of: Oral interview questions and work samples. Work samples will be completed using Microsoft Word and Excel.

We anticipate the starting annual salary for this position to be $40,000.00.

Employees of the Department of Financial Services are paid on a monthly pay cycle.

This position requires a security background check, including fingerprint as a condition of employment.

Responses to qualifying questions must be clearly supported by the state application and any omission, falsification, or misrepresentation in the answering of the qualifying questions will be cause for immediate elimination from the selection process.

MINIMUM QUALIFICATIONS FOR THIS POSITION INCLUDE THE FOLLOWING REQUIRED ENTRY LEVEL KNOWLEDGE, SKILLS, AND ABILITIES:

Knowledge of accounting principles, practices, and procedures. Knowledge of the methods of data collection. Knowledge of banking practices. Knowledge of banking offsets and adjustments. Knowledge of and ability to use FLAIR. Knowledge of and ability to use Microsoft Excel, Word, and Outlook. Ability to prepare financial statements and reports. Ability to prepare and maintain a variety of accounting records. Ability to analyze and interpret banking and/or accounting data. Ability to understand and apply applicable rules, regulation policies and procedures relating to an accounting system. Ability to communicate effectively, both verbally and in writing. Ability to independently analyze and use problem-solving techniques. Ability to work independently. Ability to establish and maintain effective working relationships in a team structure.

BRIEF DESCRIPTION OF DUTIES :

1. Process funds deposited / receipts into the Treasury daily.

• Monitor deposits received from agencies.
• Match the deposits to the agency’s deposits entered in FLAIR. If the deposit number and amounts agree, verify the transaction by updating the status of the deposit entry in FLAIR to “V”. Perform the matching process daily in a manner so that all agencies’ deposits have been sufficiently worked.
• Contact the appropriate agency to resolve discrepancies when deposited amount and FLAIR input amounts do not agree.
• Identify and research stale dated bank transactions that have not been verified in FLAIR. E-mail each agency a list of outstanding deposits on a weekly basis.
• Assist with Fiscal year-end DOR deposit upload.
• Ensure deposits are verified within established time frame and that a minimum of 85% of all Treasury Concentration account deposits are verified within a minimum of 4 days of the bank deposit date. Established time frame is not exceeded for outstanding deposits over 45 days.
• Review FLAIR reports and notate manually verified deposits for semi-manual reconciliation.

2. Assist the Accounting Systems Analyst (43001132) with the following processes:

• Monitor UC and Current Day EFT Notifications in PALM updating transactions as funds are received by the financial institution to ensure transactions are prepared and ready for posting prior to the FLAIR 3:00 p.m. closing daily.
• Perform Treasury Concentration Account cash positioning activities between the financial institution and the Treasury Investment Section by analyzing bank data and reports by 8:00 a.m. daily.
• Enter Inter-Bank wire transfer data into PALM executed by the Investment Section.
• Perform PALM end-of-day close for transactions submitted to Central FLAIR for processing prior to 3:00 p.m. daily.
• Analyze CRA cash position and perform investment or disinvestment procedures in SPIA based on the account balance by 10:30 a.m. daily.

3. Assist the Accounting Systems Analyst (43001132) with the ordering of Concentration Account deposit tickets, deposit stamps and deposit bags for state agencies within 2 days of request. Review supply orders upon receipt for accuracy and distribute.

4. Assist the Accountant III (43001059) position as a backup for the various duties .

• Perform task pertaining to the deposit adjustments verification and wire reconciliation in PALM.
• All other tasks as needed.

5. Perform other tasks as directed within the Cash Management Section.

If you are a retiree of the Florida Retirement System (FRS), please check with the FRS on how your current benefits will be affected if you are re-employed with the State of Florida. Your current retirement benefits may be canceled, suspended, or deemed ineligible depending upon the date of your retirement.

The State of Florida is an Equal Opportunity Employer/Affirmative Action Employer, and does not tolerate discrimination or violence in the workplace.

Candidates requiring a reasonable accommodation, as defined by the Americans with Disabilities Act, must notify the agency hiring authority and/or People First Service Center (1-866-663-4735). Notification to the hiring authority must be made in advance to allow sufficient time to provide the accommodation.

The State of Florida supports a Drug-Free workplace. All employees are subject to reasonable suspicion drug testing in accordance with Section 112.0455, F.S., Drug-Free Workplace Act.

VETERANS’ PREFERENCE. Pursuant to Chapter 295, Florida Statutes, candidates eligible for Veterans’ Preference will receive preference in employment for Career Service vacancies and are encouraged to apply. Certain service members may be eligible to receive waivers for postsecondary educational requirements. Candidates claiming Veterans’ Preference must attach supporting documentation with each submission that includes character of service (for example, DD Form 214 Member Copy #4) along with any other documentation as required by Rule 55A-7, Florida Administrative Code. Veterans’ Preference documentation requirements are available by clicking here . All documentation is due by the close of the vacancy announcement. 

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